Bylaws

ARTICLE I (1) – ELECTIONS
Section 1 –
At the regular meeting in September the President shall appoint a nominating committee of an
odd number not to exceed 5 members, to nominate the Officers for the ensuing year. No present
Officer shall be included on this committee.
Section 2 –
The nominating committee will:
 Submit at least one name for each office.
 Present the slate of Officers at the October meeting.
 Present the slate of Officers at the November meeting. Open the floor for nominations.
 Conduct the election, using a secret ballot when there is more than one candidate for any office.
 Be dismissed at the conclusion of the election.
Section 3 –
Newly elected Officers shall take office at the conclusion of the annual December meeting.
Section 4 –
Officers may be censured or removed from office after a review by the Board of Directors and by
a three-fourths (¾) vote of the members present at a regular meeting.
Section 5 –
The President and Vice President shall not serve more than three (3) consecutive terms.
ARTICLE II (2) – MEETINGS
Section 1 –
FMARC annual meeting will be held in December.
Section 2 –
FMARC business or “Regular” meetings will be held the last Tuesday of each month. The
President may call a special meeting when necessary after notification of the membership.
ARTICLE III (3) – DUES
Section 1 –
Annual dues will be established by the Board of Directors, subject to approval by a simple
majority vote of membership who are present at the September General Meeting
Section 2 –
Non-payment of dues by the 1st of January shall cause members to lose voting privileges and will
be suspended from the roster until dues are paid.
Section 3 –
Any person joining the club shall pay full annual dues except those who join after July 1st at
which time, 50% of the dues shall apply. However, persons joining after November 1st shall pay
full dues which will apply until December 31st of the following year. Dues shall be due and
payable on January 1st of each year. If any dues are not received by March 1st in any year, the
member shall be removed from the membership roster.
Section 4 –
The fiscal year for FMARC is the calendar year. Any new member who joins the FMARC after
July 1st of each year will be required to pay only one-half of the annual dues in effect for the
respective fiscal year. “New member” is defined as someone who was not previously a member
of FMARC.
Section 5 –
Past, non-current members may be reinstated to active membership by paying the current full
year’s dues. No member who has been expelled shall be entitled to reinstatement in this manner.
Expelled members may re-apply for membership and membership will be granted at the
discretion of the board.
Section 6 –
Any newly-licensed ham who joins the FMARC will receive a complimentary membership for
the balance of that year.
Section 7 –
Dues for any persons under 17 years of age will pay half (1/2) annual dues.
ARTICLE IV (4) – EXECUTIVE BOARD
Section 1 –
The affairs of the association shall be administered by a Board of Directors consisting of seven
(7) active full members or licensed family members of the FMARC, all of whom shall be elected
by the membership except as hereinafter provided.
The Board shall consist of:
 President
 Vice President
 Secretary
 Treasurer
 Immediate Past President
 2 Directors
Section 2-
All members of the Board of Directors must be licensed amateur who are 18 years of age or
older, and who are active or family members in good standing, and who shall have been members
of FMARC for at least one year preceding election or appointment to the Board. There shall be no
maximum age limit established.
Section 3 –
Members of the Board of Directors shall have a term of office from the annual meeting at which
they were installed until the following annual meeting. The two directors elected at large shall
serve a term of two years each and shall be so elected that their terms of office do not coincide
(i.e., one of the first two elected after adoption of the Bylaws will be elected for a term of one
year and the other for a term of two years.) No decrease of the number of directors shall shorten
the term of any incumbent director.
Section 4 –
If the full complement of four officers and two directors is not voted into office at the November
meeting, and there exists a vacancy or vacancies on the Board of Directors during the normal
term of office, the Board may fill the vacancy or vacancies by a majority vote of the members of
the Board of Directors present at a regular or special Board meeting. Section 5 –
An officer or director may resign at any time by delivering written notice to the Board of
Directors or to the President. A resignation is effective when notice is delivered unless the notice
specifies a later date. If a resignation is made effective at a later date, the Board may fill the
pending vacancy before the effective date if the Board of Directors provides that the successor
does not take office until the effective date.
Section 6 –
Each member of the Board of Directors shall be entitled to one vote at Board meetings.
Section 7 –
If deemed necessary by the President or any other two officers acting in the absence of the
President, a Board meeting may be conducted by radio on any amateur radio frequency or other
mode of electronic communication or via the U.S. mail.
Section 8 –
The Board of Directors shall be responsible for:
 Maintaining ARRL affiliation
 Designating an appropriately licensed member as Club Licensee
 Planning and providing policy recommendations to the membership for approval and/or
implementation
 Protecting the assets of FMARC
 Maintaining inventories of all FMARC equipment
 Assuring liability and equipment insurance coverage (if applicable)
 Assuring that the installation and operation of FMARC equipment is in compliance with
the rules and regulations of the FCC
 Making available to all qualified members short-term use of FMARC test equipment
 Examining and accepting equipment donated to FMARC
 Planning and maintenance of the repeaters
ARTICLE V (5) – ELECTION OF OFFICERS AND DIRECTORS
Section 1-
Each year at the monthly membership meeting for September, the President will name a
nominating committee, who shall place in nomination qualified candidates for President, Vice
President, Secretary, Treasurer, and up to two Directors to be presented at the October general
meeting.
Section 2 –
Nominations from the floor shall be taken from the membership at the monthly membership
meeting in November.
Section 3 –
Immediately following nominations from the floor, the President will declare nominations closed,
and a majority vote of members present and eligible to vote shall determine the election of
officers and directors from the slate of nominations.
Section 4 –
The installation of new officers and directors shall take place at the December membership
meeting.
ARTICLE VI (6) – DUTIES OF OFFICERS AND DIRECTORS
Section 1 –
It shall be the duty of the President to call and preside at the Board meetings, to preside at regular
and special meetings of the FMARC, and provide the FMARC guidance and leadership
including, but not limited to, the establishment of committees for special interests as deemed
advisable.
These activities may include, but shall not be limited to:
 FMARC Newsletter (The Modulator)
 Emergency Preparedness (ALERT – All Lee Emergency Response Team)
 Technical Programs
 Education
 Public Relations
 Interference
 Field Day
 Repeater Committee
 Ad Hoc Committees
The President shall also perform such other duties as ordinarily pertain to the office of President.
Section 2 –
It shall be the duty of the Vice President to preside at all meetings in the absence of the President,
to assist the President in the performance of his duties, and to perform such other duties as
ordinarily pertain to the office of Vice President.
Section 3 –
It shall be the duty of the Secretary to keep all FMARC records, to initiate notices of all FMARC
meetings, to report to the membership of the FMARC all decisions and actions of the Board of
Directors as recorded in the minutes of such meetings, to record the minutes of regular and
special membership meetings, to handle all correspondence pertaining to FMARC matters, to
retain copies of correspondence, and to perform such other duties as ordinarily pertain to the
office of Secretary. Upon retirement from office, the Secretary shall transfer to the successor, or
the President, all minutes, FMARC records, supplies, and other FMARC property in his/her
possession.
Section 4 –
It shall be the duty of the Treasurer to maintain accounts of record and report monthly to the
Board of Directors any income, expenditures, and bank balances and to perform such other duties
as ordinarily pertain to the office of Treasurer. Upon retirement from office, the Treasurer shall
transfer to the successor or the President all funds, account books, all financial records and other
FMARC property in his/her possession.
Section 5 –
It shall be the duty of the Directors, in conjunction with the officers, to determine FMARC
policies and to pass upon all issues concerning the welfare of the FMARC, to implement motions
passed by the general membership, and to perform such other duties as ordinarily pertain to the
office of Director, including, but not limited to, serving as committee chairpersons when
requested to do so by the President. Unless otherwise specifically provided in the By-Laws, the
action of the Board of Directors shall be determined by a majority vote of the Board members
present; a quorum existing. A quorum is 51% of the board members.
Section 6 –
It shall be the duty of the immediate Past President to provide continuity and guidance to the
Board of Directors as a member of such board, and to preside at regular monthly membership
meetings of the FMARC in the absence of both the President and Vice President.
ARTICLE VII (7) – FINANCES
Section 1 –
The Treasurer shall deposit all funds of the FMARC in a manner to be approved by the Board of
Directors.
Section 2 –
Only the President, Treasurer and one other board member shall be authorized to sign checks in
payment of debts of the FMARC, and 2 signatures are required on every check.
Section 3 –
Any expenditure that is less than $250.00 for a club purpose or activity must have the approval of
any three members of the Board of Directors.
Section 4 –
No Officer shall expend more than $100.00 of Club funds without approval of majority vote of
the board. The Board of Directors may not expend more than $500.00 of Club funds without
approval of a majority vote at a regular meeting.
Section 5 –
Any expenditure that is $250.00 or greater but less than $500.00 must have the approval of a
majority of members of the Board of Directors.
Section 6 –
Any expenditure that is $500.00 or greater must first be approved by a majority of the Board of
Directors and subsequently approved by a majority of members present and eligible to vote at a
duly held membership business meeting of the FMARC.
ARTICLE VIII (8) – MEETINGS
Section 1 –
The regular monthly membership meeting of the FMARC shall be decided by the Board of
Directors.
Section 2 –
The annual membership meeting of the FMARC shall be held in the month of December of each
year at a location, date and time designated by the Board of Directors. The December meeting
will be a social gathering for the purpose of installing new officers and will include brief annual
reports from the officers and directors and presentation of the Ham of the Year award.
Section 3 –
Notice of all regular, special and board meetings may be made by oral or written notice to the
membership. Such notice may be communicated in person, by telephone, telegraph, e-mail, radio,
teletype, mail, or any form of electronic communication or transmission. Posting notice of such meetings in the FMARC Newsletter (The Modulator) that is distributed to the membership by email shall satisfy the notification requirements of this section.
Section 4 –
The regular monthly membership meetings of the FMARC shall be primarily technical or
informative and cover FMARC business requiring membership attention and/or approval, except
that the annual meeting held in December shall be primarily social. Section 5 –
A quorum shall be required to hold and conduct a regular membership meeting. A quorum, once
established, shall not be broken by withdrawal of members from the meeting.
Section 6 –
The President shall have the authority to cancel or postpone a regularly scheduled meeting in case
of emergency, holiday, or unavailability of meeting place.
Section 7 –
Special meetings of the FMARC may be called by the Board of Directors to discuss and transact
specific and/or imperative business where a decision from the membership is required.
Section 8 –
FMARC Board of Directors meetings will be called by the President as necessary, announced in
the FMARC Newsletter or on the FMARC Web Page. All Board meetings are open to all voting
members.
Section 9 –
A quorum at Board meetings shall consist of a majority of the membership of the Board of
Directors.
Section 10 –
Weekly on-the-air nets may be held on any club repeater, at the discretion of the FMARC
officers. The President shall appoint a net-control coordinator. The net control coordinator shall
appoint and train net-control operators and provide a required standard format for the net.
ARTICLE IX (9) – ORDER OF BUSINESS
Section 1 –
The following shall be the regular order of business at all meetings of the FMARC:
 Meeting called to order.
 Introduction of members, guests, visitors, and new members.
 Reading and approval of the minutes of the preceding meeting.
 Officers’ reports.
 Committee reports.
 Old business.
 New business.
 General Welfare.
 Special feature (Program).
 Adjournment.
Section 2 –
Unless specifically provided for elsewhere in these bylaws, “Robert’s Rules of Order” shall
govern all parliamentary procedures for the FMARC at regular, special, committee and Board of
Directors meetings.
ARTICLE X (10) – DISCIPLINE
A member may be disciplined from membership in the FMARC in the following manner:
 The Board of Directors shall review proposed discipline of a member.
 The Secretary shall notify the affected member(s) by traceable means at least 14-days in
advance of the next Board meeting at which time a vote of the board will be taken.